EventPro User Manual

Edit, View or Delete Rooms in a Reservation

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Edit, View or Delete Rooms in a Reservation

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Edit, View or Delete Rooms in a Reservation

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In the Accommodations screen or the Accommodations tab of the Event Maintenance screen, find the reservation in the Single Reservation view or click to highlight the reservation in the Reservation List view. Click the Room Assignments tab in the bottom section of the Accommodations screen and click to highlight the room you want to work with.  

In the Calendar view of the Accommodations screen, click on the cell representing the room reservation.

Click to Expand/Collapse textAuto Assign
1.If you want EventPro to automatically assign rooms to the reservation, so that you do not have to select a specific room code for each room required, click Detail Options | Auto Assign Rooms.

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2.The Confirm dialog box asks if you want to continue with auto assignment.  Click Yes to continue.
3.The Room column will be filled with the next available room code for each room required in the group.
Click to Expand/Collapse textEdit
1.Click the Edit button to the right of the bottom selection grid.  In the Calendar view, select Room | Edit from the button bar above the calendar.
2.The Accommodation Room [Edit] window appears. Make your changes as required.
3.If you need to review how to fill out any of the fields, see Make Reservation with the Reservation Wizard: Edit Individual Room Information above.
4.To change the Primary Occupant, click on the occupant who you want to designate primary occupant and click the Set as Primary button.  The Confirm dialog asks if you want to continue with changing the primary occupant.  Click Yes to continue.
5.Click Save to save your changes to the accommodation room.
Click to Expand/Collapse textMulti-Edit
1.Multi-select the rooms you want to edit in the bottom grid.  If you want to edit all rooms in the reservation, you do not have to select any.
2.Click the Detail Options button to the right and select Multi-Edit.

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3.Make your changes in the [Edit] window as required.  For example, you may need to change the Check In or Check Out dates for some or all of the rooms in an event.
4.Click Save.  In the next dialog box, choose whether you want your changes to apply to Selected Rooms or All Rooms, and click OK.
Click to Expand/Collapse textView
1.Click the View button to the right of the bottom selection grid.  In the Calendar view, select Room | View from the button bar above the calendar.
2.The Accommodation Room [View Only] window appears.
3.Click Close when you are done viewing the information.
Click to Expand/Collapse textDelete
1.Click the Delete button to the right of the bottom selection grid (not across from the top section of the screen).  In the Calendar view, select Room | Delete from the button bar above the calendar.
2.The Confirm dialog box will ask if you want to delete the selected record.  Click OK if you are sure you want to delete.
3.You will not be able to delete a room that has already been invoiced.
Click to Expand/Collapse textMulti-Delete
1.Multi-select the rooms you want to delete in the bottom grid.  If you want to delete all rooms in the reservation, you do not have to select any.
2.Click the Detail Options button to the right and select Multi-Delete.
3.In the Room Multi-Delete dialog box, choose whether you want to delete Selected Room(s) or All (Filtered) Rooms.  Click OK.
4.In the Confirm dialog box, click Yes to complete the room deletion.